Client Outcomes
What happens when
operations run themselves.
Real outcomes from real engagements. Every case study below represents a US service business that decided their time was worth more than their manual workflows.
Reclaimed per week, on average
Typical payback period
Average 12-month ROI
Deployment completion rate
Case Study
Civil Engineering Firm
18 employees · Growth tier
The Challenge
Manual follow-up on project proposals consumed 12+ hours a week across the principal and two project managers. Deals were stalling and follow-ups were inconsistent.
What We Built
Automated CRM pipeline with proposal tracking, follow-up sequencing, and status alerts. Integrated with their existing project management software.
We went from drowning in follow-up emails to a pipeline that runs itself. Closed 31% more contracts in the first quarter after OpsRova built our CRM system.
Results
More contracts closed
Reclaimed per week
To full deployment
Case Study
Physical Therapy Practice
11 employees · Essentials tier
The Challenge
New patient onboarding required 6 manual touchpoints across scheduling, intake forms, insurance verification, and appointment reminders. Staff were spending 3–4 hours per new patient.
What We Built
End-to-end onboarding automation connecting their scheduling platform, EHR, and communication tools — reducing manual touchpoints from 6 to 1.
Our front desk staff went from drowning in intake paperwork to actually talking to patients. The automation handles everything from the moment someone books online.
Results
Faster patient onboarding
Admin time saved monthly
ROI in first 6 months
Case Study
Marketing Agency
27 employees · Operator tier
The Challenge
Client reporting required pulling data from 6 platforms manually each month — consuming 40+ hours across account managers and producing reports that arrived inconsistently.
What We Built
Automated reporting pipeline aggregating data from all platforms, generating branded PDF reports, and delivering them to clients on a fixed schedule — with a Slack summary for each account team.
Reporting used to be our least billable, most exhausting activity. Now it just happens. We reallocated those hours to strategy work our clients actually pay premium rates for.
Results
Saved per month
On-time report delivery
Monthly labor cost recovered
Your Results Here
This could be your operation.
The businesses above started exactly where you are — too many manual processes, not enough time to fix them. A free Automation Audit is where every OpsRova engagement begins.
Get Your Free AuditStart the Same Way
Every case study above
started with an Audit.
60 minutes. No cost. No commitment. A written assessment of your three highest-value automation opportunities — with projected time and revenue impact.